School Trip Management Software

SOL Trips by SOLASTIAN

School trip management from planning to roll call, with paperless records linked to SOL ID.

SOL Trips handles the entire school trip lifecycle in one place: build a trip, pull students straight from your timetable sets, record permission slips, medical notes, dietary requirements, and emergency contacts per student, assign chaperons, and run QR attendance sessions at departure and return. Everything is linked to the SOL ID student database. This avoids re-entering data.

What's included

Everything SOL Trips does for you.

Timetable-Linked Rosters

Add entire class sets to a trip with one click. Students are pulled from SOL Timetable. This avoids manual lists and spreadsheets.

Permission and Medical Tracking

Record photo consent and permission slip status per student. Capture medical notes, dietary requirements, and emergency contact details in a single form.

Chaperon Management

Search and assign staff as chaperons. Designate a trip lead. Chaperons see their assigned trips through a dedicated portal.

Attendance Sessions

Run a departure or return attendance session directly in the browser. Mark students present or absent while live counters update instantly. Multiple sessions per trip.

Emergency Contacts On Hand

Authorised trip staff can access each student’s emergency contact details when needed.

Role-Based Access

Admins manage all trips. Trip coordinators manage their own. Chaperons see only their assigned trips. Access is controlled without sharing logins.

How it works

Simple from day one.

Create a trip

Enter the destination, dates, and transport mode. The trip is saved and ready in seconds.

Add students from your timetable

Select class sets or search for individual students. Rosters are built from SOL ID, without manual data entry.

Record permissions and medical info

Fill in the permission table: consent, dietary needs, medical notes, and emergency contacts all in one screen.

Run attendance at departure and return

Open an attendance session, mark students present or absent, and close it when done. A full record is saved automatically.

Practical guidance

Useful reading for your team.

Trip management How to plan safer school trips from the first proposal to the return