SOL Subscriptions

Manage every school software subscription in one place.

SOL Subscriptions gives schools a clear picture of every software tool they pay for, with a structured approval workflow, renewal reminders and a dashboard that keeps Educational Technology, the school GDPR Committee, IT and Purchasing aligned.

What's included

Everything SOL Subscriptions does for you.

Approval Workflow

Every new subscription request flows through Educational Technology, the school GDPR Committee, IT and Purchasing review stages before approval.

Renewal Reminders

Automatic notifications before contracts renew. No more surprise invoices or missed cancellation windows.

Vendor Library and DPA Tracking

A central registry of every software supplier, with Data Processing Agreement status, file storage, and expiry tracking per vendor. Know your GDPR exposure at a glance.

GDPR Committee and Compliance Review

Each tool goes through the school GDPR Committee review so the DPO and relevant reviewers can assess it before approval.

Cost Visibility

Track annual costs per subscription and see total spend at a glance, useful for budget planning.

Multi-team Collaboration

Teachers submit requests, reviewers add notes at each stage, and purchasing closes the loop. All in one place.

How it works

Simple from day one.

Teacher submits a request

Any staff member proposes a new tool with a justification and estimated cost.

Educational Technology and GDPR Committee review

The Educational Technology lead and school GDPR Committee review the tool for educational value and data protection requirements.

IT and Purchasing sign off

IT checks technical compatibility. Purchasing completes the procurement process.

Subscription goes live

The tool is added to the active subscriptions register with renewal tracking.

Practical guidance

Useful reading for your team.

Software governance How schools can manage software renewals and DPAs